Annie Malone Children & Family Services
  • 26-Mar-2018 to 25-May-2018 (CST)
  • Accounting
  • St. Louis, MO, USA
  • Varies based on experience
  • Hourly
  • Part Time

 Job Summary:

Annie Malone Children and Family Service Center strives to the be the premier organization that provides a diverse array of social services that advance the quality of life for children and families. Working under the supervision of the Accounting Supervisor the Entry Level Accounts Payable Clerk is responsible for the day-to-day operation and maintenance of the financial records. 

Duties & Responsibilities:


Accounts Payable processing

  • Accurately code and post transactions to the correct program class and general ledger account(s) in QuickBooks.
  • Expense Reports- verifying authorization, obtain receipt, process reports post all transactions
  • Credit Cards Issue statements, collect reports, assure all receipts are received, code to the proper department and GL, post all transactions.  
  • Secure 1099's and certificates of liability from contract vendors- maintain electronic a manual file of source documents.

Perform accounts payable maintenance and reconciliation monthly


  • Reconciles processed work by verifying entries, open approved charges and statements to QuickBooks system reports to balances.
  • Perform monthly maintenance of vendor accounts, including updated addresses and adding new accounts
  • Resolve contract, invoice, or payment discrepancies by reviewing, analyzing and researching documentation to reach a reasonable conclusion and provide a written report if needed.


General Responsibilities

  • Maintains financial security by following internal accounting controls.
  • Maintains financial historical records by filing/scanning accounting documents.
  • Contributes to team effort by accomplishing related results as needed.
  • All other duties as assigned.


Qualifications & Requirements:

  • Associates degree in Accounting (or an equivalent degree) with at least two years' accounting operations experience.
  • QuickBooks accounts payable module experience 1- 2 years
  • Excel spread sheet and word experience -2 years
  • Must possess a keen attention to detail and a commitment to high quality work.
  • Excellent organizational and follow-through skills, ability to multi-task, prioritize and work under deadlines.
  • Solid communication (both verbal and written) skills.
  • Ability to maintain strict confidentiality and communicate in a professional manner with staff, funders and vendors.
  • Ability to deal effectively with a variety of people and work in a team environment.

Typical Shift: M-F; hours to be determined

No phone calls please.

Only complete applications will be considered for employment.  Applications can be completed at


Annie Malone Children and Family Service Center provides equal employment and social service opportunity to all regardless of race, color, sex, national origin, ability, gender, gender identity, gender expression or sexual orientation.

Annie Malone Children & Family Services
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